- May I promote my business?
- Who is in my class?
- Am I on my own during class?
- What do I do in case of emergency?
- How do I get photocopies for my class?
- What do I need to know about using district facilities and equipment?
- When/How are classes cancelled?
- How are instructors compensated?
- How are programs promoted?
- What else do I need to know to teach after school classes for youth?
- What else do I need to know to teach summer camps/classes for youth?
All CE programs must be standalone learning experiences. Instructors may not sell or promote products during class without prior written approval from a CE coordinator. Any contact after the class may only be initiated by the participant. This includes but is not limited to free/reduced/full price consultations, visits, meetings, follow up meetings, mailing, or telephone contact. Instructors will not keep rosters or otherwise gather personal information of participants. No networking of lists to other business colleagues will be allowed. Rosters are to be destroyed or discarded immediately after class.
Instructors may only offer business cards on a side/back table for participants to take at the end of class. No other promotional materials will be allowed. No contracts may be signed by participants. All handouts/materials must be generic. Instructor’s name and professional credentials may appear on handouts. Instructors will make no specific financial investment recommendations.
Enrollment numbers are available to you through our registration website (Eleyo or Feepay). You will be emailed class rosters one business day before the first day of class. If you have an enrollment deadline, please let us know, otherwise we will accept last minute registrations. Minimum and maximum participants are determined by you and the CE Coordinator(s).
To see your enrollment numbers and/or run rosters:
2. Click on the Picture for Community Ed
3. Click on the Sign In box in the top right corner of the screen
4. Sign in with your email address then click Next
5. Enter your password and click Sign In or use the Forgot Password?
6. Scroll down to the section titled Courses You Teach
(Your assigned classes will be listed with current enrollment numbers and an option to Download Roster).
Building Monitors supervise most evening/weekend activities held in PLSAS buildings. They will assist you as needed, but their time may be split between multiple programs. Monitors are First Aid and CPR certified.
If you are having issues finding a building or classroom, or you are running late to teach a class, please contact the Building Monitor or CE Staff listed in the Instructor portion of the roster.
Behavior management and addressing individual participant needs is part of instructing. Please contact a CE Coordinator as soon as possible to discuss concerns and an action plan to address behavioral concerns of participants. Kids’ Company school age child care (KC) should not be used as a consequence or back-up care for CE participants.
Safety is our first priority. Instructors must familiarize themselves with safety procedures, including emergency evacuation routes, fire extinguishers and fire blankets. Alarm warnings must be adhered to at all times. Familiarize yourself with phone location in the classroom. You must dial 9 for an outside line. If potentially dangerous machinery or appliances are used in class, CE staff must be notified ahead of time. Instructors may be provided additional procedures for accidents or injuries, and MUST provide instruction on the proper use of equipment, while also warning participants of potential risks associated with equipment use or misuse. Release waivers may also be necessary. All injuries or emergencies must be reported to CE staff ASAP. Injured or ill participants must not be left alone, except when it is necessary to seek other immediate help.
Facilities are shared. Instructors will leave the program space in the condition it was found. Damage or room concerns should be reported to the building monitor, Youth Program Assistant or custodian prior to the start of the program. Use of facilities is restricted to the time published in program descriptions. Computers and projectors are available. Presentations must be brought in on a flash drive. Disconnecting equipment to plug in your own equipment is not permitted. Instructors wishing to use PLSAS equipment must familiarize themselves with the equipment functions/operations prior to the class, and use must be pre-arranged.
Unable to teach? If you are unavailable due to an emergency, you are required to contact the CE office immediately. Substitutes must be pre-approved by CE and background checked through PLSAS.
We reserve the right to cancel any program at any time for any reason. We will notify instructors and registered participants in the event of a cancellation. If school closes due to severe weather or other emergencies, classes will be cancelled and we will notify you. Completion of this agreement and/or a class planning form does not guarantee that proposed programming will be selected and included in our CE course offerings/catalog. In case of cancellation, this agreement is null and void.
Refunds and a Satisfaction Guarantee ensure that our participants are happy with their CE experience. Participants must cancel five business days prior to the class start date to receive a full refund, and few exceptions are made. If participants are not satisfied with your class, we may refund their full or partial fee depending on the situation. We will discuss the matter with you and how you could contribute to solving participant concerns.
Independent Contractors are paid for instruction and reimbursed for agreed upon supplies. Submit an invoice after the last class, including name, Tax ID/Social Security Number, class name and number, date of class, and amount due per your agreement with CE. Payment may take several weeks. Pre-authorized supply costs are added into the participant fee. You will need to provide an invoice or original receipt in order to be reimbursed and we are unable to reimburse sales tax. A W-9 must be on file with PLSAS for payment.
Payments for PLSAS Staff Instructors are processed based on timecards. Submit one timecard for each program on the last day of class. Payments follow the regular payroll schedule, and will be determined based on Terms of Compensation for Short and Casual Employees that must be approved prior to program start date. PLSAS staff can NOT be reimbursed for any purchases. Supplies requests must be submitted to CE for ordering 2-3 weeks prior to the start of class.
Promote your own class! CE will promote your class in the catalog, online, email listserv, through news releases, target marketing, etc. Monthly flyers may be distributed to schools to market multiple offerings available. We encourage you to promote classes, however all flyers must be pre-approved by Community Education. We will proof flyers for accuracy with our registration information, may require a CE logo, and/or a statement such as “This class is offered in partnership with PLSAS Community Education” or “Flyers were prepared and paid for by [insert your organization’s name]”. Contact the CE office with questions or special requests.
Arrive 20 minutes before the start of your class and sign in at the school office. Instructor should proceed to the assigned class location. When the students have been dismissed from the regular school day, you may enter the class location and set-up for your class.
Pick up students from our Kids’ Company (KC) school age child care program, 1-2 minutes prior to class start time. Take students to the assigned class location, retake attendance, and begin instruction ASAP.
If a child is on your list but is not with the group, immediately check with KC staff, building monitor, or school office to make sure that the child is not ill or accidentally went home.
A Sign Out Sheet and Roster will be provided, and both should be printed and brought to each day of class. The roster is for instructor information only, may include special needs, and should never be accessible to students or parents.
We REQUIRE students ages 10 and younger to be signed out by only approved persons at the end of class.Parents are expected to pick up their students at the end of each class, in the assigned class location. Greet parents and ask whom they are picking up, ask their name and verify they are listed in the “Who can sign out student?” column of the sign out sheet. If person is not listed, call a parent for approval. Parent contact info can be found on the roster.Authorized pick up person must sign their name under the corresponding days, across from their student’s name.
If parents are more than 5 minutes late, you are not required to stay until all students are picked up. When a building monitor is present, please contact them to stay with the students and attempt to reach parents. If a building monitor is not present you must accompany the child to the Kids’ Company school age child care program, and check them in with a staff member. Kids’ Company staff will care for the child(ren) until their parents arrive.
Middle School and High School Students may be left on their own in school common areas if parents are late.
Special Instructions for Summer Instructors of Youth Programs: The procedures below must be considered in addition to those included in the Instructor Registration/Handbook.
Arrive 30minutes before the start of your class on the first day, and 20 minutes early each other day. Check in at the Community Education registration desk and confirm rosters match. Instructor shall proceed to the assigned class location. Students will meet you in the program space.
A Sign Out Sheet and Roster will be provided, and both should be printed and brought to each day of class. The roster is for instructor information only, may include special needs, and should never be accessible to students or parents. Please take attendance each day.
We REQUIRE students ages 10 and younger to be signed out by only approved persons at the end of class. Parents are expected to pick up their students at the end of each class, in the assigned class location. Greet parents and ask whom they are picking up, ask their name and verify they are listed in the “Who can sign out student?” column of the sign out sheet. If person is not listed, call a parent for approval. Parent contact info can be found on the roster. Authorized pick up person must sign their name under the corresponding days, across from their student’s name.
If parents are more than 5 minutes late, you are not required to stay until all students are picked up. Please walk students that were not picked up to the Community Education table and check them in with staff.
Middle School and High School Students may be left on their own in school common areas if parents are late.