La ola del lago at Grainwood
5061 Minnesota Street SE
Prior Lake, MN 55372
Phone: (952) 226-0375
Fax: (952) 226-0379
Kids' Company email (main)
Kids' Company Coordinator
Kids' Company Asst. Coordinator
Kids' Company Secretary
Site Phone: (952) 217-1258
Christina (Tina) Eisinger
Five Hawks Site Leader
Site Phone: (952) 217-1260
Glendale Site Leader
Site Phone: (952) 217-1262
Hamilton Ridge Site Leader
Site Phone: (952) 217-1263
Jeffers Pond Site Leader
La ola del lago at Grainwood
Site Phone: (952) 220-5146
La ola del lago Site Leader
Site Phone: (952) 217-1259
Redtail Ridge Site Leader
Site Phone: (952) 217-1257
WestWood/SAGE Site Leader
- Accounts + Payment
- Program Policies
- what to expect
- SAFETY + SUPERVISION
- FIELD TRIPS
- BEHAVIOR GUIDANCE
- ILLNESS INJURIES + MEDICAL CARE
- COVID-19 UPDATES
- click to access a pdf version of this handbook
Registration must be completed online in Eleyo. After submitting a registration, you will receive an email indicating that you have successfully submitted your registration. Once your child’s registration has been processed, you will receive a second email indicating that your registration has been accepted and processed. Outstanding balances must be paid in full before new contracts will be accepted.
REGISTRATION FEE & DEPOSIT
School Year Registration Fee: $50 (non-refundable)
Deposit: $100 (Applied to your initial invoice)
Summer Registration Fee: $40 (non-refundable)
Deposit: $100 (Applied to your initial invoice)
Registration fees and deposits are paid once per season (school year or summer), per account. Payment for these fees are automated and are processed when the registration has been processed. Registrations are typically processed within a week of submission.
Kids’ Company offers two contract types during the school year, a consistent schedule type of contract and a pick-your-day type of contract.
Billing is based on the schedule entered in Eleyo by the account owner; it is not based on attendance.
The consistent schedule type of contract has a schedule that is the same every week.
- Minimum of two sessions (morning or afternoon) required
- Any schedule changes made must be at least a month in duration
- Drop-ins can be added for any session (morning or afternoon) when care outside the contract schedule is needed
The pick-your-day type of contract allows the account owner to select on a calendar the dates that care is needed.
- No minimum weekly attendance requirement
- This schedule can be updated as needed, provided changes are made with the advance notice required. (See Schedule Changes)
Once you have registered for Kids’ Company, if you decide that the type of contract you are registered for (Consistent or Pick-Your-Day) no longer works for your family, you may change your contract type.
- To make a contract type change, contact the Kids’ Company office.
- An eight (8) calendar day notice is required.
- Once the change has been made during a season, the new contract type will stay in place for the remainder of that season.
A Consistent or Pick-Your-Day schedule change can be submitted online through your Eleyo account.
- Schedule changes are to be entered in Eleyo by an account owner. If you need assistance, please refer to the Eleyo Instructions PDF found on our web page or contact the Kids’ Company office.
- An eight (8) calendar day notice during the school year program and a 15-day notice during the summer program is required.
- Changes to a consistent schedule contract must be a minimum of one month in duration.
- Once a schedule change is submitted, Kids’ Company will start the approval process. If your schedule change is approved, the primary owner of the account will receive a confirmation email.
Kids’ Company understands that life happens and last minute schedule changes may occur. For that reason, the program offers drop-in care for registered children.
To add a drop-in, contact your child’s Site Leader for approval. Drop-ins are not guaranteed, so giving your Site Leader as much notice as possible is best.
There is an additional fee for drop-in care.
If you are adding a drop-in for after school care, once your Site Leader has approved the date, you must notify the school office and your child’s teacher of the change of after school plans for that date.
NON-SCHOOL DAYS/EARLY-RELEASE AFTERNOONS
Non-School Days are offered on dates during the school year when school is not in session. Kids’ Company is also open for the extended afternoons on dates when there is a scheduled early-release day.
Pre-registration for Non-School Days, including early-release afternoons, is required and is done online in Eleyo.
Information for each set of Non-School Days, including registration deadlines, are emailed prior to each set of Non-School Days.
To add a Non-School Day after the online registration has closed, contact your Site Leader. There is an additional cost for the Non-School Day when added after the registration deadline.
Non-School Days cannot be removed online. To remove a Non-School Day for which you have registered, contact the Kids’ Company office prior to the registration deadline.
No refunds will be provided for cancellation or for illness after the registration deadline.
- If you wish to withdraw your child from the program, please do so online in Eleyo.
- An eight (8) school-day notice is required.
- Tuition will be billed regardless of attendance through the effective date of withdrawal. All outstanding balances, including amounts billed during the notification period, must be paid in full.
- If you wish to re-enroll in the current season, and there is availability to do so, a re-registration fee of $25 will be invoiced.
- The adult who sets-up an account is considered the ‘account owner’. The account owner is responsible for keeping the account current.
- Account owners are the only authorized persons with access to account information. Owners can initiate payments and add or remove authorized persons and emergency contacts.
- Account owners will receive program information from the Kids’ Company office via email.
- Accounts can have multiple owners. Owners are entered into Eleyo during account set up. If you wish to add an additional owner to the account, the existing owner must email the Kids’ Company office at email@example.com. Each owner will have their own login credentials.
- Parents in families with two households interested in sharing a single account can each be named as owners. Each owner can view the account and schedule as well as make separate payments.
- If multiple parties are initiating payments to a specific child care account, Kids’ Company is not responsible for determining which party has the financial responsibility for specific weeks/days.
- Tuition can be split between parties (by a specified percentage) using auto pay. To set up this arrangement, call the Kids’ Company office (952) 226-0375.
- Each owner will have his/her own login credentials; stored payment information is not available to the other party.
- Each owner will receive an email when a new invoice has been posted to the account.
- Failure by either party to satisfy payment obligations may jeopardize the child’s participation in the program.
- Tuition is charged based on the schedule you have entered in Eleyo.
- Invoices are processed weekly. Account owners will receive an automated email when a weekly invoice has been posted to their account.
- All accounts are paperless.
- Payments may be made online by credit card (VISA, Mastercard, Discover, American Express) or checking or savings account, or in person (at the Kids’ Company office) by cash, check or money order. Payments will not be accepted at the program site.
- Account owners can enroll in auto-pay online in their Eleyo account. Full weekly tuition for all auto-pay accounts will be processed on Mondays, with the exception of dates that fall on observed holidays (accounts will be invoiced the next business day).
- Families are expected to keep their account current, not carrying more than a month’s balance. If payment has not been received after a month’s time, the primary account owner will be contacted to make payment arrangements. Failure to bring an account current may lead to suspension of care until the account balance is paid in full.
Outstanding accounts with Kids’ Company are turned over to a collection agency. Families may be allowed to re-enroll once all outstanding tuition and fees are paid. Such accounts must be enrolled in auto pay.
FLEX SPENDING ACCOUNTS
- The Federal Tax ID number is 41-6007904. Detailed tuition for each child is listed on weekly invoices.
- If you have a flex spending account and require a signature from the care provider, please contact your Site Leader or the Kids’ Company office. Flex spending forms may take up to 48 hours to be signed.
Tax statements can be viewed and printed online in your Eleyo account. Instructions on how to view statements can be found on our web page under “Eleyo Instructions”.
Kids’ Company does not offer scholarships or accept childcare assistant payments through CCAP - the Minnesota Child Care Assistance Program.
PICK-UP / DROP-OFF PROCEDURES
SIGNING IN AND OUT
Please Note: Due to safety precautions of COVID-19, Kids’ Company staff will operate the attendance iPad and will assist in signing your child in and out each day. Families are still required to approach the entry of the building to drop off their child. No curbside drop-offs.
Policies surrounding child sign-in and sign-out are designed to protect your child. Thank you for your daily cooperation.
- In order to maintain safe practices and accept legal responsibility for your child, you or an authorized adult or sibling over the age of 16 must sign your child in and out each day using the Kids’ Company “attendance iPad”.
- Children may not sign themselves in or out using the iPad. A person picking-up should only sign out as themselves.
- If a staff member is listed as an authorized person on your contract, they may drop-off or pick-up your child, but this must be done outside of his/her working hours.
- Program staff are required to ask for photo identification from anyone unfamiliar attempting to pick up your child. If a person not authorized attempts to pick up your child, you will be contacted. Staff will only release your child to those authorized on your pick-up list, emergency contacts, local authorities (if necessary) or when granted permission by the account owner.
Kids’ Company closes at 6:00pm. The digital time on the attendance iPad is the time followed.
- If you will be arriving after 6:00pm, please notify your child’s site staff and make arrangements for an emergency contact or authorized pick-up person to pick-up your child. We ask that you prepare in advance for poor road conditions due to weather.
- If a child is signed out after 6:00pm, Kids’ Company will assess a late pick up fee.
- Late Arrival up to 10 mins - $20
- Late Arrival between 11-20 mins - $40
- Late Arrival beyond 20 mins - $60
- If your child is not picked up and you or your emergency contacts cannot be reached after 6:30pm, local authorities may be called to pick up your child.
- If you are significantly late to pick up your child more than 3 times, a two-week notice of termination may be given for your Kids’ Company contract.
Kids’ Company understands life happens and last minute schedule changes may occur. For that reason, the program offers drop-in care for registered children.
If your child is scheduled to attend Kids’ Company after school, but you no longer need care, you must:
- Notify your Site Leader
- Notify your child’s school office
- Notify your child‘s teacher
Failure to connect with those listed above can lead to confusion for your child and program staff at the end of the school day.
In the event your child rides home on the bus unexpectedly, Kids’ Company staff will communicate with the school office immediately and work together to attempt to bring your child back to school. At times, the bus company may be able to return a child to Kids’ Company. However, if your child has already been dropped off at their assigned bus stop, Kids’ Company and/or the school office staff will advise you that your child has departed the bus.
Your child‘s safety is our first priority; Always be prepared to show identification at pick-up.
- Authorized pick up persons are listed on the student’s contract in Eleyo.
- If you are the account owner and need to add or remove an authorized person, please log in to Eleyo and make those adjustments. If you need assistance, instructions on how to update Authorized Pick-ups can be found on our web page under Eleyo Instructions. If you need further assistance, connect with your Site Leader or contact the Kids’ Company office. It is crucial that you periodically check the list of authorized pick-ups for accuracy.
- Parent/guardian communication with site staff should take place before someone other than a parent/guardian picks up to help staff identify new adults. If parent/guardian communication doesn’t take place prior to pick-up, students may still be released to the authorized person or emergency contact person.
- In an emergency, you may call to inform the site staff if someone other than an authorized person will pick up your child. A description of the person and identification will be requested before releasing your child.
- If a child’s custody has been awarded to one party, or if the child has joint custody terms, official, legal documentation outlining each party’s rights must be filed on site and will be followed as it relates to childcare.
- If someone previously had legal custodial rights but circumstances have changed, notify the Site Leader. You must provide the program with a legal document that restricts this individual from picking up your child. In the event that an unauthorized person attempts to pick up your child, the Site Leader will contact you immediately.
- Kids’ Company staff will not serve as a mediator between parties, nor will they be responsible for communicating details of care. This is solely the parent/guardian’s responsibility and must be worked out between parental parties.
Tuition is not credited for sick days or other absences. If an illness extends beyond a week, contact the Kids’ Company office.
Kids’ Company does not offer vacation time to families.
An automated phone call and email from PLSAS will be relayed to alert families of any weather-related delayed start, early release or closing. Information will also be available on the PLSAS website.
- DELAYED START: Kids’ Company will open for care according to the delay, two hour late start- Kids’ Company will open at 8:30am (two hours later than normal opening).
- EARLY RELEASE: In the event that the district announces an early release due to severe weather, Kids’ Company will typically remain open. The program will deliver a message to account owners via text and email indicating the program closing time. For safety, families will be encouraged to arrange pick-up by the indicated time in the message. Kids’ Company’s closing time will be based on the severity of weather conditions. If you will be arriving after the indicated time, please notify your child’s site staff and make arrangements for an emergency contact or authorized pick-up person to pick-up your child.
- CLOSING: In the event that the district closes due to severe weather, Kids’ Company will also close.
Kids’ Company will provide tuition credits for the first 2 weather closings initiated by ISD 719. This credit will be rendered for families with children registered to attend the closed date. Families who have active contracts, but who are not registered to attend on the closed date will not receive a tuition adjustment.
RELEASE OF INFORMATION
While Kids’ Company must obtain and use certain information about participants to plan the best program possible, this need is balanced with the right of privacy for each student and parent/guardian.
- Kids’ Company staff will not share or disclose any personal information regarding a student or their family with any unauthorized persons.
- Communication between Kids’ Company and other relevant district staff may take place regarding your child to promote his or her success in our program, only on a need-to-know basis.
It is the policy of ISD 719 to fully comply with the Minnesota Statute requiring all school personnel to report suspected child neglect or physical or sexual abuse. All Kids’ Company staff are mandated reporters.
Under no circumstance will a Kids’ Company staff transport a child in their personal vehicle, this includes emergency situations.
If a child brings an instrument to the program that could be perceived as or used as a weapon, Kids’ Company will notify the school administrator(s) and consequences will be applied up to and including termination of child care services. Weapons may include: firearms, loaded or not, knives, explosives, or any instrument used to threaten or harm another child, staff person or self.
It is expected that Kids’ Company staff maintain respectful and professional communication with parents, guardians and children during all interactions. In addition, it is expected that families will maintain respectful communication with all program staff.
READY FOR PLAY!
Children must be dressed appropriately for both indoor and outdoor activities every day. Children should wear tennis shoes whenever possible, as sandals, flip-flops and boots are not permitted in the gymnasium.
Children and staff will wash hands frequently, including: before and after handling or consuming food, after using the restroom, following hands-on activities, following an accident/injury that includes bodily fluids and before and after handling/administering medication.
A light morning and afternoon snack are provided as a part of your child’s tuition. Participation is optional. If your child has a food allergy or sensitivity, please connect with your Site Leader to discuss. For the safety and equality of children, please refrain from sending any celebratory/seasonal treats from home.
If you would like your child to start his/her school-assigned homework during Kids’ Company time, please connect with your child’s Site Leader or site staff. Program staff can help encourage your child to get started. Kids’ Company is not responsible for ensuring your child’s homework is accurate or complete and the program does not provide 1:1 tutoring or support.
Items brought from home should be labeled with your child’s name. Toys, stuffed animals, playing cards and electronics should be left at home. Children are responsible for their own items. The program is not responsible for any lost, stolen or damaged items.
Children with personal electronics capable of capturing and/or transmitting data or images must demonstrate the greatest respect for the educational environment and the rights and privacy of all individuals within the school community. If a personal electronic device is being used inappropriately or causes interruption to the Kids’ Company program, the Site Leader will direct the child to turn off the device and may confiscate the device until his/her parent picks it up.
USE OF TECHNOLOGY
Technology is used for many E-STEM, educational activities. With direct supervision, children may have access to iPads, desktop computers and interactive SMART boards. If you have questions or concerns regarding technology use, please contact your Site Leader.
Students will check in with a staff member upon arrival to the program and the student will be checked in on the attendance iPad. Students will then begin using their personalized name tag as a means of tracking during program time.
SAFETY INDOORS AND ON THE PLAYGROUND
- Children are expected to follow school building’s guidelines including voice levels, walking in the hallway, expected behaviors, respectful conversations, etc.
- Children are also expected to follow school playground rules.
- Neighborhood children and families can share the playground as long as they adhere to school rules and safe play. Safety concerns will be addressed by staff immediately.
- For safety of staff and students and to provide quality programming, Kids’ Company adheres to a staff to student ratio of 1 staff per 15 students. Additional program staff may be assigned if it is determined that extra support is needed.
- Kids’ Company staff continually scan the area they are supervising, anticipating unsafe situations. Staff position themselves to see the entire group of children and are within close proximity to the group.
In order to maintain a safe environment for children, families and staff, all adult ISD 719 staff wear a district badge with photo identification. If an adult in the program is unfamiliar to you or not wearing a district badge, we encourage you to introduce yourself. For the safety of all, please report any suspicious persons or activity to a Kids’ Company staff member immediately.
Field trips may be planned on non-school days during the school year and during the summer program. Field trips can include both off-site venues and on-site enrichment opportunities. Experiences often include hands-on activities, team building, interactive demonstrations, recreational events, local exploring and more.
- By submitting a Kids’ Company contract, permission is granted for a child’s participation in field trips occurring on his/her scheduled days.
- Information about upcoming field trip opportunities will be shared with program families prior to any registration deadlines. Detailed field trip information such as student arrival time, activity details, and any other important information will be provided following the registration deadline.
SAFETY & SUPERVISION
- Site Leaders will provide instructions and expectations for the field trip. Children will take restroom breaks and collect any items required for travel, i.e. jackets, hats and mittens, water bottles, field trip shirts, etc.
- Children are expected to follow all bus rules. Staff are seated in all areas of the bus, ensuring safety rules are followed and children are making safe choices.
- While on the field trip, children will be placed in small groups with 1-2 staff leaders. Staff to student ratios will be determined by the Site Leader. Ratios will be based on the field trip destination and also dependent on the specific needs of a student group.
- Children will always be escorted to public restrooms, accompanied while waiting in lines, and supervised while participating in programs and activities. Children will never be left alone or allowed to break into student groups without a leader present.
- Staff will participate alongside children, when appropriate. Supervision will always take priority over staff participation.
- Students may be asked to wear a Kids’ Company-issued, silicone safety band on their wrist while visiting pools and water facilities. The bands serve as an extra safety measure used to help identify students in the water.
- Students may bring life jackets. Please contact the swimming facility to verify any life jacket requirements prior to the field trip.
- If you will be picking up or dropping off your child at the field trip location, you must make prior arrangements and coordinate with your child’s Site Leader.
- If you arrive at school after the announced field trip departure time, your child’s participation in the field trip will be dependent on your transportation directly to the destination. Care at the school site may not be available until the field trip group returns. Families are responsible for connecting with their child’s Site Leader or site staff for approval before leaving their child at the school site or field trip location.
In the event that your child displays unsafe behaviors, is continually disruptive, or takes significant staff attention or time away from other children, you may be called to promptly pick up your child from the field trip location.
ALL FEES INCLUDED
- All field trip fees are included in your tuition; including all entry costs and costs for participation during the trip. Field trips are ‘all inclusive’ to allow children the same opportunities.
- Please do not send money with your child. Children are not permitted to make purchases during the trip and will be asked to leave any money at the program site.
- Chaperone requests should be directed to the Site Leader. Approval to chaperone will be based on the field trip location, number of individuals scheduled to attend and any pre-purchased ticket arrangements.
- Background checks are required for all individuals interested in chaperoning. Background checks are completed through ISD 719 and are valid for one year. Any fees incurred are paid for by the individual.
If a child demonstrates behavior that has a negative impact on the child or others in the program, Kids’ Company staff will utilize the following strategies:
- PREVENTION: Every effort will be made to make reasonable adjustments to the program to accommodate the individual needs of each child. Adjustments may include but are not limited to modification to the child’s daily or weekly schedule, altering activity choices, or changing staffing arrangements.
- POSITIVE REDIRECTION: Staff will encourage the child to self-evaluate his/her behavior and provide time to identify acceptable and appropriate alternatives to unacceptable behavior. Staff will help the child understand the impact of his/her behavior on self and others.
- SETTING LIMITS: Expectations will be stated in clear, positive language that is appropriate for the child’s age/stage of development.
- Behavior which disrupts a staff person from fulfilling his/her ability to be available for all children
- Demonstrating lack of self control
- Blatant disrespect or refusal to follow directions of staff.
In the event of a disruptive behavior, the child will be given time to cool down. If the child shows they are ready to discuss the incident, staff will attempt to address the behavior and offer a coping strategy. The incident will be documented by staff involved. Communication with the parent/guardian will follow.
If an event occurs again, similar strategies will take place. Staff will also try any reasonable suggested strategies by the parent/guardian and will work as a team to deliver supportive care for the child. The incident will be documented by staff involved. Communication with the parent/guardian will follow.
If the behavior is repetitive and the provided strategies are not working, the Site Leader will request a meeting with the family.
- Behaviors which directly or indirectly threaten the safety of children or staff, including any form of aggression such as hitting, kicking, biting, pushing, throwing objects, disrespectful language, verbal threats, inappropriate gestures, inappropriate touching, etc.
- Behavior which intentionally causes destruction to property.
- Behavior which disrupts a staff person from fulfilling his/her ability to be available for all children, including removing self from program space or away from a group without staff approval, demonstrating lack of self control, blatant disrespect or refusal to follow directions.
In the event of an inappropriate or harmful behavior, the child will be given time to cool down. If the child shows they are ready to discuss the incident, staff will attempt to address the behavior and offer a coping strategy. The incident will be documented by staff involved. Communication with the parent/guardian may take place during the incident or will follow the incident. The parent/guardian may be contacted to pick up the child immediately. If called, the child must be picked up within one hour to avoid suspension.
The program may create individualized accomodations and behavior plans for children to allow for greater flexibility and support. Staff will continually evaluate a child’s progress and communicate successes, questions and concerns with the family.
Children who are unable to adhere to the terms in the Family Handbook or who engage in harmful and/or inappropriate behavior may be temporarily suspended and be required to re-enter the program after a formal meeting with the Site Leader and/or program Coordinator(s). Suspension periods will be determined by the Site Leader and Kids’ Company Coordinator and/or Assistant Coordinator.
COMMUNICATING YOUR CHILD'S NEEDS
- It is important for families to communicate openly about the needs of their child so that Kids’ Company and program staff can create a safe environment and provide the appropriate care.
- If a child receives student support in a classroom, has an identified disability or has a behavior plan developed, it is the parent/guardian’s responsibility to identify their child’s needs during registration and on the appropriate forms.
- During the enrollment process, your child’s start date will be determined by the program’s ability to accommodate the needs of your child. A conversation and/or conference may be necessary to determine the appropriate level of support.
- If your child’s needs were not disclosed at the time of registration and additional support is now required, a temporary pause with the program may be initiated until an appropriate level of support is arranged and/or available.
- Kids’ Company will work with families to provide and support an environment in which all children have the opportunity to succeed.
- The program may create individualized accommodations and behavior plans for children with special needs, to allow for greater flexibility and support. Staff will continually evaluate a child’s progress and communicate successes, questions and concerns with the family.
- Kids’ Company is not designed to provide long term 1:1 assistance for children. Staff will make reasonable changes in programming in order to accommodate special needs of children. However, there may be times when it is not reasonable to accommodate the needs of a child.
- If a child is not successful in the program environment, with the level of support offered, alternative child care arrangements may be recommended.
- Children who have needs that fundamentally alter the program philosophy or pose a direct threat to themselves or others may not be accommodated. Children whose limitations create a safety issue of unreasonable risk, harm to themselves, others or property may not be accommodated.
SPECIALIZED TRAINING & MEDICAL CARE
If your child requires specialized training or medical care that cannot be provided by our staff, we will work with ISD 719’s District Health Services in an effort to make accommodations. For non-school days and during the summer program, this level of support may be limited and/or unavailable.
*** Please refer to the ‘COVID-19’ section for extended illness policies.
Kids’ Company follows ISD 719’s illness policies.
- You will be contacted to pick up your child within one hour if your child has any of the following symptoms:
- A fever above 100 degrees
- Any rash that may be disease related or the cause is unknown
- Any open/draining skin sores or inflamed/draining eyes/ears.
- If staff are unable to reach you, staff will call your emergency contacts to arrange for pick-up of your child.
- Do not send your child to Kids’ Company if they are exhibiting one or more of the symptoms listed above. Do not send your child to Kids’ Company until treatment for communicable disease has been established for at least 24 hours, or 24 hours after symptoms subside.
- Exposure to communicable disease must be reported to Kids’ Company staff immediately. Parent(s)/guardian(s) will be notified in the case of infectious/communicable diseases according to policies set by ISD 719.
- Injuries come in all shapes and sizes. In an effort to provide the best care possible, Kids’ Company has on-site staff who are CPR/First-Aid Certified. Staff are knowledgeable and trained to address injuries quickly and efficiently.
- Staff complete Accident/Incident Reports following all moderate to severe accidents/injuries. Reports and any additional documentation of the incident may be shared with the school Health Office and/or building administrator(s). Copies of Accident/Incident Reports may be requested by the parent/guardian.
If your child requires emergency care, Kids’ Company staff will:
- Administer First-Aid/CPR, as needed
- Contact emergency services (9-1-1)
- Contact parent(s)/guardian(s). Emergency contacts will be contacted if a parent/guardian is unavailable.
If the injury requires emergency services (9-1-1), a phone call to the parent/guardian will follow the emergency call. If emergency transportation is required for your child, Kids’ Company reserves the right to call (9-1-1) without parental approval. If emergency transportation is required for your child, and you are unable to be reached, emergency personnel will determine where your child will be transported. Please note: program staff are not authorized to transport students in personal vehicles, including in emergency situations.
- At the time of registration, you are required to enter a minimum of three emergency contacts to be used in the event of an emergency, child injury or child illness. It is the account owner’s responsibility to keep their child’s emergency contacts current and ensure the information provided is accurate.
- In the event of an emergency, site staff rely on this information. Staff will call the parent/account owner first. If they are unsuccessful in reaching you, they will work down the contact list until they are able to connect with someone.
Children who are authorized by a physician to self-carry medications are allowed to do so during program hours. Asthma or reactive airway medications can be self-administered by a child if:
- Kids’ Company has received a written authorization from the child’s parent/guardian permitting the student to self-administer.
- Written verification from the prescribing physician which documents that an assessment of the student’s knowledge and skills to safely possess and use an asthma inhaler in a school setting has been completed.
- The inhaler is properly labeled for the child.
- Staff will supervise the student administering the medication and document appropriately.
ALLERGIES + CHRONIC CONDITIONS
It is the parent/guardian’s responsibility to disclose if their child has any medical conditions or food or non-food allergies that may impact the child’s health, well-being or involvement in the program. It is also the parent/guardian’s responsibility to keep the information in their child’s contract current and to communicate any concerns with site staff.
- Physician orders with the child’s name, name of medication and dosage are required before administering any type of medication. Kids’ Company must also obtain written permission from a parent/guardian before administering any prescribed or over-the-counter medications.
- Staff will document the date, time and who administered the medication during your child’s participation in the program. Please give the first dose of a new medication at home to ensure no adverse effects.
- Prescribed medications must have a pharmacy-printed label with the child’s name, medication and dosage. Over-the-counter medications must be stored in the original container and be labeled with the child’s name.
- Once medications arrive to Kids’ Company, they will be stored in a zippered pouch labeled with the child’s name. Physician orders and Emergency Actions Plans will be stored with the medication.
- Medications will not be administered after the expiration date, this includes life-saving medications. In the event of an emergency, (9-1-1) will be called. Staff will periodically look for expired medications, but notifying and exchanging expired medications is the parent/guardian’s responsibility.
- Kids’ Company does not have access to medications stored in the Health Office. Medications will not be transferred to/from the Health Office. Kids’ Company requires a separate medication for program time; it must be stored in its original container.
Program staff will monitor all reports of extreme temperatures/poor air quality warnings. Time outside may be limited when advisory warnings are in effect. Students will not be permitted to go outside when the “feels like” temperature is below -5 or if it is steadily raining. During times of extreme heat, daily schedules and the amount of time spent outside will be at the discretion of the Site Leader and program staff.
SUNSCREEN + BUG REPELLENT
During registration, families select preferences for sunscreen and bug repellent.
Thank you for trusting us with your needs for school-aged care and preschool child care. Your wellness is our top priority. We have guidelines in place to ensure your health and safety are secure. Please review the PLSAS Back-to-School Safe Learning Plan.
Last Updated 6/11/21